IRS Form 1041-V – Payment Voucher for Estates and Trusts – Navigating tax obligations for estates and trusts can be complex, but understanding key forms like IRS Form 1041-V simplifies the process. This payment voucher is essential for fiduciaries making payments alongside Form 1041, the U.S. Income Tax Return for Estates and Trusts. In this article, we’ll cover everything you need to know about Form 1041-V, including its purpose, how to fill it out, mailing instructions, and more. Whether you’re an executor, trustee, or tax professional, this guide uses the latest information from the IRS for the 2025 tax year.
What Is IRS Form 1041-V?
IRS Form 1041-V is a payment voucher specifically designed for estates and trusts. It accompanies any check or money order for the balance due on line 28 (Tax due) of Form 1041. The form helps the IRS process payments more accurately and efficiently, reducing errors in associating payments with the correct return.
While the IRS strongly encourages its use, there’s no penalty for not submitting Form 1041-V if you pay electronically. For the 2025 tax year, calendar-year estates and trusts must file Form 1041 by April 15, 2026, and any payments should be submitted accordingly.
You can download the official PDF of Form 1041-V from the IRS website: https://www.irs.gov/pub/irs-pdf/f1041v.pdf.
Who Needs to Use Form 1041-V?
Form 1041-V is for fiduciaries (such as executors or trustees) of domestic estates, trusts, or bankruptcy estates that owe taxes on Form 1041. If there’s a balance due after calculating income, deductions, and credits, and you’re paying by check or money order, this voucher ensures your payment is properly credited.
You don’t need Form 1041-V if:
- You’re making an electronic payment (e.g., via EFTPS or direct pay).
- There’s no tax due or you’re expecting a refund.
Note that Form 1041 itself is required for estates and trusts with gross income of $600 or more, or if any beneficiary is a nonresident alien.
How to Fill Out IRS Form 1041-V
Filling out Form 1041-V is straightforward, with only five lines to complete. Here’s a step-by-step breakdown based on the official instructions:
- Line 1: Employer Identification Number (EIN) – Enter the estate’s or trust’s EIN exactly as it appears on Form 1041.
- Line 2: Amount You Are Paying – Specify the payment amount in dollars and cents (e.g., $1,234.56). Avoid dashes or fractions.
- Line 3: Name of Estate or Trust – Write the full name as shown on the return.
- Line 4: Name and Title of Fiduciary – Enter your name and role (e.g., “John Doe, Executor”).
- Line 5: Address of Fiduciary – Provide the complete address, including street, city, state, and ZIP code. Print clearly.
For a visual example of how the form looks when filled out:
(Note: The sample above is from a prior year but illustrates the layout; always use the current 2025 version.)
Preparing Your Payment for Form 1041-V
When submitting a payment:
- Make the check or money order payable to “United States Treasury.” Do not send cash.
- Include the estate’s or trust’s name, EIN, and “2025 Form 1041” on the payment.
- Write the amount on the right side of the check in the format $ XXX.XX.
Important restriction: The IRS won’t accept a single check for $100 million or more. Split large amounts into multiple checks under $100 million each, or use electronic payment methods.
Mailing Instructions for Form 1041-V
To submit:
- Detach Form 1041-V along the dotted line.
- Place the form, payment, and Form 1041 loose in an envelope (do not staple).
- Mail to the appropriate address based on your location:
| Location | Mailing Address |
|---|---|
| Connecticut, Delaware, District of Columbia, Georgia, Illinois, Indiana, Kentucky, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina, Tennessee, Vermont, Virginia, West Virginia, Wisconsin | Department of the Treasury Internal Revenue Service Kansas City, MO 64999-0148 |
| Alabama, Alaska, Arizona, Arkansas, California, Colorado, Florida, Hawaii, Idaho, Iowa, Kansas, Louisiana, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, Wyoming | Department of the Treasury Internal Revenue Service Ogden, UT 84201-0148 |
| Foreign country or U.S. territory | Internal Revenue Service P.O. Box 409101 Ogden, UT 84409 |
Electronic Payment Options Instead of Form 1041-V
If you prefer to avoid mailing, pay electronically through:
- IRS Direct Pay
- Electronic Federal Tax Payment System (EFTPS)
- Credit or debit card
Visit www.irs.gov/Payments for details. Electronic payments eliminate the need for Form 1041-V.
For estimated taxes, use Form 1041-ES.
Common Mistakes to Avoid with Form 1041-V
- Incorrect EIN or Name: Double-check against Form 1041 to avoid processing delays.
- Stapling Documents: Keep everything loose in the envelope.
- Large Checks: Adhere to the $100 million limit.
- Forgetting the Year: Always note “2025 Form 1041” on the payment.
- Mailing to the Wrong Address: Use the table above to confirm.
Frequently Asked Questions (FAQs) About IRS Form 1041-V
1. What if I overpay using Form 1041-V?
Overpayments will be refunded or applied to future taxes, as indicated on Form 1041.
2. Can I file Form 1041-V electronically?
No, but you can e-file Form 1041 and pay electronically without the voucher.
3. Is Form 1041-V required for all estates and trusts?
Only if there’s a balance due and you’re paying by check or money order.
4. Where can I find more instructions?
Refer to the Instructions for Form 1041 and Schedules A, B, G, J, and K-1.
Conclusion
IRS Form 1041-V plays a crucial role in ensuring smooth tax payments for estates and trusts. By following these steps, you can avoid common pitfalls and comply with IRS requirements for the 2025 tax year. Always consult a tax professional for personalized advice, and download the form directly from the IRS for the most accurate version. For the latest updates, visit IRS.gov.