IRS Form 15397 – IRS Forms, Instructions, Pubs 2026 – In the complex world of tax reporting, staying compliant with IRS deadlines is crucial for businesses and transmitters. If you’re facing challenges in timely distributing recipient copies of information returns, IRS Form 15397 offers a lifeline. This form allows for a one-time extension of up to 30 days to furnish statements to recipients, helping avoid penalties while ensuring accuracy. Whether you’re handling W-2s, 1099s, or other specified forms, understanding how to use Form 15397 can streamline your compliance process. This article provides a step-by-step overview, based on the latest IRS guidelines as of 2026.
What is IRS Form 15397?
IRS Form 15397, titled “Application for Extension of Time to Furnish Recipient Statements,” is designed for issuers or transmitters who need additional time to provide copies of certain information returns to recipients. Introduced in 2024 and revised in March 2025, this form replaces the previous letter-based request process outlined in the General Instructions for Certain Information Returns. It grants a maximum 30-day extension solely for recipient distribution—it does not extend the deadline for filing the returns with the IRS.
The form is OMB-approved under number 1545-2313 and can be filled out online for convenience. It’s essential for businesses dealing with high volumes of returns or unexpected delays, such as system issues or data inaccuracies.
Who Needs to File Form 15397?
Any issuer or transmitter responsible for furnishing recipient statements for eligible forms should consider filing if they anticipate missing the original due date. This includes:
- Employers issuing W-2 forms to employees.
- Businesses reporting payments on 1099 series forms to contractors or vendors.
- Financial institutions handling 5498 series forms for retirement or savings accounts.
- Entities involved in other specified reporting, like 1042-S for foreign payments or 1095 for health coverage.
If you’re requesting extensions for multiple issuers, you must attach a typed list of names and TINs in 12pt font. Sole proprietors without an EIN can use their Social Security Number. Note that the IRS will not grant extensions requested after the due date.
Forms Covered by Form 15397 Extension
The extension applies to a specific list of information returns. Check the boxes on line 4 of the form for the relevant ones:
| Form Type | Description | Typical Due Date to Recipients (2025 Tax Year) |
|---|---|---|
| W-2 | Wage and Tax Statement | January 31, 2026 |
| 1099-NEC | Nonemployee Compensation | January 31, 2026 |
| 1099 Series (e.g., 1099-MISC, 1099-INT) | Miscellaneous Income, Interest Income, etc. | January 31, 2026 (for most) |
| 1042-S | Foreign Person’s U.S. Source Income | March 15, 2026 |
| 1095-B/C | Health Coverage | January 31, 2026 |
| 5498 Series (e.g., 5498, 5498-ESA) | IRA Contribution Information, ESA Contributions | May 31, 2026 |
| Others (W-2G, 1097, 1098, 1099-QA, 3921, 3922) | Gambling Winnings, Mortgage Interest, etc. | Varies by form |
If requesting for multiple form types with different due dates, file by the earliest one to maximize the extension. Do not include the number of returns—only check the applicable boxes.
Step-by-Step Guide: How to Complete Form 15397?
Filling out Form 15397 is straightforward. Use black ink or fill it online via the IRS website. Here’s a breakdown:
- Line 1: Issuer’s/Transmitter’s Information – Enter your name, address, city, state/country code, ZIP code, contact name, telephone number, and email. This should match your official records.
- Line 2: Taxpayer Identification Number (TIN) – Provide your nine-digit EIN, QI-EIN, WP-EIN, WT-EIN, or SSN without hyphens.
- Line 3: Multiple Issuers – If applicable, enter the number of issuers and attach a legible list.
- Line 4: Form Types – Check boxes for the forms you’re extending (e.g., W-2, 1099-NEC).
- Line 5: Reason for Extension – Describe your need briefly. Valid reasons include catastrophic events, undue hardship, or other circumstances similar to those for Form 8809. Be specific but concise.
- Signature – Sign under penalties of perjury, include title and date. Must be by an authorized person.
The estimated time to complete is about 43 minutes, including recordkeeping and preparation.
When and How to Submit Form 15397?
- Timing: Submit no later than the original due date for recipient statements. File as early as January 1 but not before knowing an extension is needed. If a due date falls on a weekend or holiday, use the next business day.
- Method: Fax only—no mail or electronic filing. Send to:
-
- Internal Revenue Service Technical Services Operation
- Attn: Extension of Time Coordinator
- Fax: 877-477-0572 (Domestic)
- International: 304-579-4105
Avoid duplicates for the same forms. For help, call 866-455-7438.
What to Expect After Submission?
The IRS does not send approval letters for granted extensions. You’ll only hear back if your request is incomplete or denied. If approved, you get up to 30 extra days from the original due date. Remember, this doesn’t affect IRS filing deadlines—use Form 8809 for those.
Penalties for Late Furnishing Without Extension
Failing to furnish statements on time without an approved extension can result in penalties ranging from $60 to $330 per return, depending on lateness and intent. Small businesses may qualify for lower rates. Always refer to Publication 1220 or 1187 for details.
Frequently Asked Questions About IRS Form 15397
1. Can I get more than 30 days?
No, the IRS limits this to a one-time 30-day extension.
2. Does this extend electronic filing with the IRS?
No, it’s only for recipient copies.
3. Where can I download Form 15397?
Download the latest version from the IRS website: https://www.irs.gov/pub/irs-pdf/f15397.pdf.
4. What if my request is denied?
You’ll receive a letter explaining why. Resubmissions are possible if corrected promptly.
For the most up-to-date information, visit the IRS website or consult a tax professional. Staying proactive with Form 15397 can help maintain compliance and avoid unnecessary stress during tax season.